Inventory

Inventory is a built-in feature that allows you to store and account information about equipment and other products. It stores the information about your suppliers and product vendors.

Inventory includes:

  • Vendors - vendors of your products. For example: «TP-Link». It is not necessary to specify the vendor for the product.

  • Products - your products. For example: «TP-Link TL-WR841N».

  • Items - items of a specific product. For example: «TP-Link TL-WR841N» with serial number 00-11-22-33. You can manage each item. You can sell or rent items to your customers. Or you can mark them for internal usage.

  • Suppliers - suppliers of your products. For example: «Super shop».

  • Supplier invoices - they are used to add items of products to the system.

Vendors

In menu – Inventory/Supply/Vendors

Vendors

You can create new vendor via button «Add vendor» Add vendor Type the name of the vendor and press «Add»

Products

Inventory/Products

Products

You can create new product via button «Add Product»

Add product

  • Name – the product’s name
  • Vendor – the vendor of the product. (Not necessary)
  • Photo – the product’s photo. You can choose a photo and it will be added to the product. It will appear in the list of products and in the list of items (near items of this product)
  • Sell price – the default price for the sale of this product to customers.
  • Rent price – the default price for the rent of this product to customers.

Suppliers

Inventory / Supply / Suppliers Suppliers

You can create new supplier via button «Add supplier» Add supplier

Only field «Name» is required.

  • Tax included – include VAT% in supplier’s invoices.

Supplier invoices

Inventory/Supply/Supplier Invoices

Supplier invoices

If you want to add product items – you have to add it via creating «supplier invoice» here.

Press «Add invoice» and fill invoice fields. Create invoice

  • Supplier – choose a supplier. This is obligatory.
  • Supplier invoice number – Invoice number from supplier. (Not necessary)
  • File – if you have invoice file (an image or a document) you can specify it here. It’ll be downloaded in the system while invoice is creating. Afterwards you can view or download it for your needs.
  • Product – choose an existing product. Or you can type new product name and product will be created automatically.
  • Quantity – items count to add to the system
  • Price – purchase price of this items.

If you press «Add» invoice – the new window will appear. There you can add barcodes of the items. (You can edit barcodes later by pressing Barcode ) Add barcode

After creating invoice – items of selected products will be added to the system. They will have status In stock


Items (of products)

Invertory/Items

This is the place where you can see information of the items of your products, manage them and add new ones.

Items

You can edit some additional information or edit existing here. Press edit button for this.

Edit item

If you add some photo for the item, it will override a «global» photo of a product (if product has it).

To add a new item just press the button "Add" and select the needed option for one or multiple items. Add Items

Add items box

If you want to manage some item(s) – you have to check it Checkbox and press the "Actions" button Action button to select one of the desired options. Manage items

  • Internal usage – the item is used by your organization

    Internal usage

  • Sell – sell the item to the customer

    Sell

    Choose the customer and the invoice will be generated. Edit what you need and press «Sell»

  • Rent – rent the item to the customer Before you can rent some item to the customer – you must create a custom service for this! (Tariff plans/Custom/Add plan)

Create plan

Then to rent some item – go to the items, check it, press «Rent» in the section "Actions" Action button

Rent service Create service

  1. Choose the customer;
  2. Select rent plan;
  3. Edit the rest fields for your needs, press «Rent»

    Rent service will be added for selected customer (in Custom services)

  • Return – return the item to the stock

    You can return the item to the stock only if it has status «in usage» (rent, sold, internal usage)

    Select item(s), press «Return»

    Return

    You can select status (In stock, Returned ) and mark item (New, Broken)

    All possible statuses of item: In stock, Internal usage, Sold, Rent, Returned You can see every item’s history. To do this press history button History.

Customers

When you rent or sell your products to customers you can see it in customer info

Customer

If you rent some item – customer can see it at the portal (in the section "Services")

Custom service

Also, you can see the video description of Inventory feature in use: