Customer services

The customer service tab is where all products/services supplied to that specific customer can be found, edited or new services can be added to the customers account. This is where you control all services for a client which will influence the bill they receive.

It is possible to associate different services for each customer: Internet services, Voice services and Custom services. In order to add a new service for the customer, select the Customer view, go to the services tab and click on Add service or on the + sign above the service table on the left. Please note that customers have to be active on the system to make use of their services, as well as to be able to add services to their profile.

Service table

After clicking Add service or + button, a window will pop up for you to select a service from the list of existing tariffs.

Create service 1

Create service 2 Create service 2_1

  • Plan - the tariff selected/list of tariffs available to select (Internet, Voice, Custom).
  • Description - a description of the tariff (optional).
  • Quantity - the multiple of plans for the selected service.
  • Unit - a unit of measurement (if using for invoices - for example: m, ft, etc.) (optional).
  • Price - the price of the tariff (custom prices can be set that differ from service price in the tariff configuration).
  • Pay period - period of which to charge for this service.
  • Start date - when the system will start accounting for the service in billing perspective.
  • End date - when the service will end; if changed to a stopped status, the system will stop accounting for it in a billing perspective.
  • Discount - sets a discount with parameters of a percentage, within start and end dates of the discount; please note that these dates refer to the period of which the discount will be applied.
  • Status - the options are Active, Disabled, Stopped, Pending, Archived.

    • Active - service is active and ready for use.
    • Disabled - used when assuming that customer will no longer use the service, end date has to be reached or configured for the system to stop accounting for it in a billing perspective. This will be applied to existing services of customers marked as inactive.
    • Stopped - Used to disable temporary the service. Will be set automatically to the new service generated when a client is marked as Inactive. When the customer is activated, the service status will automatically change to Active with the start date of the day of activation.
    • Pending - Status of the new service during the waiting period of a planned service change. Between the end date of the old service and the start date of the new.
    • Archived - status for services archived for future reference.

    Info The relation between customer, service and invoice and service accounting:

    1. If the customer has an unpaid recurring invoice (e.g. an invoice was created in Billing day date at 22:00 PM) and the customer doesn't pay the invoice before the date of Payment due (days after billing day), the customer status will be changed to Blocked, but their service (e.g. Internet service) is still active and accounted by billing. If the customer has only the one-time invoice and it's not paid before Payment due, the Blocked status won't be applied to the customer, the one-time invoice will have unpaid status. The customer won't be Disabled after Deactivation period has passed as well;

    2. The recurring invoice status in period from Billing day to Payment due date is unpaid, from Payment due to Deactivation period and after Deactivation period the invoice will be considered as overdue;

    3. If the customer with Blocked status pays the overdue invoice, the customer's status will be changed to Active;

    4. If the customer with Blocked status does not pay the invoice before the date of Deactivation period date, his status will be changed to Inactive (doesn't use service). And after he decides to pay the invoice, the status will be changed to Active;

    5. If the customer has Inactive (doesn't use service) status, his service (e.g. Internet service) will be disabled (with Start date = Billing day date and End date = Deactivation period date) and the duplicate of the previous service will be created with Stopped status, its Start date = the date of Deactivation period. And after customer decides to pay the overdue invoice, the status of duplicate service will be changed to Activeand its Start date will be changed to invoice payment date.

    1. Mind that the service (-s) with Disable status but without End date is still accounted by billing. If you want to disable the charge for such service (-s) in the next month, please set End date to service or change its status to Archived manually. Also, pay attention that the disabled customer service will be charged up for the whole month e.g. the disabled service Start date = 2022-01-01, the End date = 2022-01-25 (Billing due (value: 15 days) and Deactivation period (value: 10 days), as a result the disabled service is charged up to 2022-01-31)

Plan settings

  • Router - The router that API will use to connect to (for all API functions - Shaping, contention, address lists).

    Warning This is only required when using API authentication methods in Networking settings.

  • Service login - the username used in services such as PPPoE or Hotspot. Login must be unique in active services.

  • Service password - the password for the login used in services.

    Warning If the service password is not entered, the password from the Main Information page will be used.

  • IPv4 assignment method - the options are None (Router will assign IP), Permanent IP, Dynamic IP. (Make sure the IP's network is the same type of assignment when creating it in IPv4 manager).

  • IPv6 network - an IPv6 preconfigured network. You need first to add an IPv6 network in Networking → IPv6 networks → Add. For more information, read IPv6.

  • Delegated IPv6 network - the network, that should be used by CPE's/Home routers within LAN network.

  • Mac(s) - MAC address(es) of client device(s). Separated by comma.

    Information Only the first MAC address will be used if the Authorization/Accounting method for the router is set to Hotspot (Users) / API Accounting or PPP (Secrets) / API Accounting.

  • Port ID - the port ID

You can edit a service, schedule a future change, change the plan, view the graph for the service, delete or geolocate the service by these icons Services actions, located in the actions column of the service table:

Actions table


Change Plan from Administrator Portal

The following steps will show how an administrator in Splynx can change customer service in a correct way.

NOTE: It's required to have more than one Internet/Voice/Recurring tariff plan in Splynx in order to change from one to another.

For example, a customer uses Ethernet_500Mbps as his current Internet service and wants to change it to Ethernet_100Mbps (created in Tariff plans → Internet). The Ethernet_500Mbps service had been already charged and customer had paid the invoice (period: (2022-10-01 - 2022-10-31)). The Ethernet_500Mbps service start date is 2022-10-01. The new Ethernet_100Mbps service should be started on 2022-10-20 according to customer request.

image

  1. Find the necessary customer and go to Services tab of their profile. There is an active service that the customer uses at the moment.

  2. Click on icon (Change plan) icon in Actions column of the required service:

image

  1. In the new window, choose New plan start date (2022-10-20) and New plan (Ethernet_100Mbps) for customer and press Apply button:

NOTE: If the option Refund unused money is not used for recurring billing in Config → Finance → Change plan, you can change the tariff only after 2022-10-31.

More info about available settings you can find in Change plan guide.

In our case we use the next settings:

  • Plan change refund: Refund unused money;

  • Additional fee when changing to a less expensive plan: Additional fee when changing to a less expensive plan (value: 30);

  • Create invoice after service change: Immediately till end of active month.

Information You can configure the above settings in Config → Finance → Change plan.

image

  1. As a result, the end date (2022-10-19) is added to Ethernet_500Mbps service and the new service Ethernet_100Mbps is appeared in the list with pending status, its start date is 2022-10-20.

image

On customer balance we can see 8.71$ that were refunded: image

How it was calculated
200$/31days = 6.4516$/day
19days*6.4516$/= 122.5804$
200$ - 122.5804 = 77.4196$
77.4196$ - 30$ (fee) = 47.4196$ ~ 47.42$

100$/31days = 3.2258$/day
3.2258$ * 12days (from 20 to 31 of October 2022) = 38.7096$ ~ 38.71$

47.42$ - 38.71$ = 8.71$
  1. On October 20, the new service Ethernet_100Mbps will be activated and the previous one - Ethernet_500Mbps will be disabled:

image

Another example

In case a customer decides to change their previous service (Ethernet_500Mbps, price 200$) on the same day of its activation (e.g. the option Use the customer creation date as billing day is enabled under Settings of recurring billing section in Config → Finance → Settings. The customer was created on Sept 09 (Billing day), the service start date is also 2022-09-09. And the customer was charged for Ethernet_500Mbps service on Sept 09 as well) to a new one (Ethernet_100Mbps, price 100$), the previous service will be archived and the new one will be activated on the same day.

image

Suggested read: Change Plan from Customer Portal